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Human Resource Coordinator

Clarence, NY - 1st Shift - Full time

Job summary:

The HR Coordinator is a hybrid role reporting to the Human Resource Manager that will be responsible for office management and support on our Human Resource team.  This person is also responsible for assisting in performing a variety of human resource support work with a focus on HR and talent acquisition-related duties. This position maintains the phone system and front desk presence to assist visitors and employees as necessary. 

Essential Duties and Responsibilities:

Recruiting/ Human Resources Administration:

  • Partner with HR Manager to determine staffing needs.
  • Coordinating interviews with the hiring managers.
  • Following up on the interview process status.
  • Maintain company website and job boards with current openings.
  • Support the new hire onboarding and orientation process.
  • Maintaining relationships with both internal and external clients to ensure staffing goals are achieved.
  • Serving as a liaison with area employment agencies, colleges, and industry associations.
  • Help maintain employee files and records in electronic form.
  • Coordinate and assist with company culture events, and team member training.
  • Distributes and ensures Company Postings are within Compliance Standards.
  • Handles Employee initiatives such as referral programs, monthly newsletter, 
  • Participate in other projects and initiatives as assigned

Office Coordination:

  • Answers, screens, directs and provides support for incoming phone calls.
  • Greet and welcome guests and direct them to the appropriate person.
  • Clerical duties, including faxing, scanning, postage machine use, multiple system data entry and AP check mailing preparation.
  • Daily trips to the post office.
  • Ordering office supplies and tracking inventory.
  • Ensures office and kitchen areas are clean and presentable, with all necessary supplies.

Qualifications, skills and technical competencies:

  • Associate’s degree or relevant work experience.
  • Exceptional attention to detail & time-management skills
  • Ability to handle multiple projects simultaneously in a fast-paced environment
  • Excellent computer skills including Outlook, Word, Excel, PowerPoint plus the ability to learn new programs easily
  • Professional demeanor and appearance
  • Independent worker/self-motivated
  • Effective verbal and written communication including strong phone etiquette
  • Creative thinker with the ability to contribute fresh idea
  • Valid driver license required

Interested in this position?